Record a meeting in Teams

Record any Teams meeting or call to capture audio, video, and screen sharing activity. The recording happens in the cloud, and is saved to Microsoft Stream, so you can share it securely across your organization.

Notes: 

  • Whiteboards and shared notes are not currently captured in meeting recordings.

  • When you view a meeting recording, you'll see no more than four peoples' video streams at once.

In this article

Record a meeting or a group call

Who can start or stop a recording?

Privacy

Record a meeting or call

  1. Start or join the meeting.

  2. To start recording, go to the meeting controls and select More options > Start recording.

    Everyone in the meeting is notified that recording has started.

    The meeting notification is also posted to the chat history.

    Note: You can't make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants.

  3. To stop recording, go to the meeting controls and select More options > Stop recording

    1. The recording is then processed (which could take awhile) and saved to Microsoft Stream, and then it's ready to play.

    2. The person who started the recording receives an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat—or in the channel, if you’re meeting in a channel.

Note: You can't make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants.

Notes: 

  • In addition to storing the recording on Microsoft Stream, you will see a link to the recording in the meeting chat which is available for seven days.

  • For now, guests and external attendees can only view the recording if it's explicitly shared with them.

Who can start or stop a recording?

Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn't present.

  • Has an Office 365 Enterprise E1, E3, or E5 license.

  • Has recording enabled by an IT admin.

  • Isn't a guest or from another organization.

Note: If an admin has set a company policy for saving to Microsoft Stream, you need to accept it before starting the recording.

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Type of user

Can start recording?

Can stop recording?

Meeting organizer

Yes

Yes

Person from same org

Yes

Yes

Person from another org or company

No

No

Guest

No

No

Anonymous

No

No

Notes: 

  • Recording continues even if the person who started the recording has left the meeting.

  • The recording stops automatically once everyone leaves the meeting.

  • If someone forgets to leave the meeting, the recording automatically ends after four hours.

Privacy

When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone.

In some places, you legally need to get everyone's permission before you can record them. Make sure you know the rules before you start.